Vacancy Title Programme Assistant
Number of Vacancies 01
Place of Posting Baridhara, Dhaka
Program Name Humanitarian Crisis Response & Humanitarian & Resilience Reporting Line Programme Manager
Main Duties & Responsibilities: Objective Activities Working & Time Ratio (%) Ensure coordination between IRCO and HCRP’s field offices to facilitate the approval process and archiving of FDMN documents - Represent HCRP at the country office level and maintain liaison with different departments and teams. - Facilitate the approval process and get approval on bills, PRs, Cash Advances, Volunteer payment muster roll, etc. - Share approved documents with respective persons/ Field offices - Coordinate with the procurement department and ensure procurements are done in a timely manner. - Maintain regular contact and coordination with HCRP field teams to collect documents for approval. - Prepare NFR, TOR, and other documents requested by the HCR programme office. - Dissemination of messages and logistics support when required. - Preservation of hard copies of the approved documents at IRCO. - Raise Purchase Requisitions when required. 40% Support program team in the development of projects - Support program team in data analysis and reporting of different need assessments, baseline and end line surveys, post-distribution monitoring (PDM), and other planned activities such as various workshops and meetings. - Collect primary & secondary information through FGD, CCM, KII, and literature review. - Support the program team in sourcing information and data for project identification. - Prepare Case study with consultation project team - Prepare project documentation and monthly, quarterly, and annual reports compilation and produce communications material qualitatively within the appropriate time frame, work plans, objectives, and approaches. - Work closely with the Field teams and assist Programme Manager and Project Manager in local-level coordination and representation 10% Ensure effective support to the Implementation of the Seasonal Programme: - Handle the entire process of screening new partners and re-screening existing partners - Make a partnership agreement and take the initiative to transfer money to the partners - Development of proposal & budget review and submission to an appropriate seasonal program - Organize orientation session of Seasonal Programme for seasonal partner & IRB monitor - Prepare/ review the inception letter to hand over to the local administration/ government - Manage the allocation requests of governmental, nongovernmental, and other external stakeholders 30% Human Resources Department Islamic Relief Worldwide Bangladesh - Develop a distribution plan and finalize as per the discussion of relevant authorities and hand it over as required - Prepare TAF & Cash Advance for IRB monitors - Take initiative for necessary approval of PR and Cash Advance - Provide necessary support for developing the BNF selection questionnaire, deploy to KoBo Collect, prepare muster roll, BNF list & token - Validate the BNF selection process in coordination with the MEAL team - Ensure visibility through the media department, IRB field & partner - Take the initiative to purchase necessary logistics support and deliver to different programmatic areas - Monitor overall country seasonal program implementation - Approval and adjustment of bill vouchers - Organize lessons learned workshop with program implementers - Organize PDM through the MEAL department - Overall coordination throughout the entire program implementation - Coordinate with auditors to fulfill audit requirements - Report writing and submission in a timely manner Ensure appropriate document archiving, according to the project need - Compile Seasonal project data, and prepare documents for creating evidence. - Maintain administrative/financial files and project documentation. - Archive All types of Documents, quarterly, interim, and final narrative reports as per the proposal and project need. - Assure compilation of results, learning, and uptake from all the activities. - Preserve all project-related documents and ensure archiving in the HCR department within due time. - Archiving the project documents (hard copy and electronic copy) as per IR guidelines. 10% Others - Participate & involve with seasonal programs (Ramadan, Qurbani, Winterization, etc.) activities. - Ensure the safety of team members from any harm, abuse, neglect, harassment, exploitation, Fraud, Bribery & Money Laundering to achieve the program’s goals of safeguarding implementation and as well as Act as a key source of support, guidance, and expertise on the safeguarding of harm, abuse, neglect, harassment, and exploitation, Fraud, Bribery & Money Laundering for establishing a safe working environment - Being a member of Islamic Relief as a child-friendly organization, it is the core responsibility and obligation of each staff member to understand and obey the IR Child Protection & PSEA Policy and respond accordingly as and when required. - Willing and able to travel frequently for extended periods and to remote areas of the projects. - Perform any other duties assigned by Supervisor 5% Human Resources Department Islamic Relief Worldwide Bangladesh Person Specification: Academic Qualification: Degree Name Subject (Please Tick/Bold by Any Color) Bachelor In any discipline Sectoral Experiences Minimum Years 1 Sector Experience in working with: • Humanitarian Crisis Response • Humanitarain Response Competency Framework (Skill) Competency Name Essential Desirable General: Project Implementation Skill. Social Mobilization Skill Facilitation Skill Coordination/Advocacy/Networking/Communication Skill Reporting & Documentation Monitoring & Evaluation Skill Basic Photographic Skill Financial management Decision making Conflict resolution Leadership Self-development Problem-solving Planning, analytical and organizational skills Strategic Management Ability to work under pressure and manage workload effectively Supportive, effective and good team player Staff Management
Willing to adapt to IRW’s norms and values
IT Skill: Working knowledge/Proven Expertise of Microsoft Word/ Excel/PowerPoint/Adobe Photoshop/Illustrator/Basic Internet/Troubleshooting etc. Working knowledge of Microsoft Word/ Excel/PowerPoint
Language: Excellent/Working knowledgeReading/Writing/Speaking/ListeningEnglish/Bengali/Other-1/Other-2 Working knowledgeReading/Writing/Spe aking/Listening for English & Bengali
Physical: No serious illness
APPLY INSTRUCTION: If you feel that your qualification, exposure, and experience match our requirements, and you are willing to commit to our values and are sympathetic to our beliefs then please download the Application Form from our official website (islamicrelief.org.bd) and send the filled form to recruits@islamicrelief-bd.org on or before the closing date. Please mention only the “Position Name” as the subject of the e-mail. Interviews are expected to take place on an ongoing basis and the vacancy may close earlier than the above closing date). Only shortlisted candidates will be contacted for written tests & interviews. Human Resources Department Islamic Relief Worldwide Bangladesh
EQUAL OPPORTUNITIES: Islamic Relief Bangladesh considers diversity in the workplace and is a committed equal-opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, disability, class, caste, or religion
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