Contents
Location
About the job
Benefits
Things you need to know
Apply and further information
Location
About the job
Defence Digital Commercial (DDCmrcl) is the core team responsible for delivering outstanding value for Defence across its exploitation of digital and information technologies.
We are responsible for a large portfolio of complex contracts worth £2bn a year, through more than 300 suppliers. We operate across five categories – Networks, Hardware and Services, Military Technology, Software and Hosting and Professional Services - engaging with suppliers of all sizes and specialisms across the technology and defence landscape aiming to deliver new contracts and manage contracts to deliver the outcomes and outputs needed by the delivery teams while reducing third-party costs and ensuring value for money is achieved for taxpayers.
The Defence Digital Commercial Operations Team are looking for a well-organised and enthusiastic PA to support to join our busy and friendly outer office team.
This position is advertised at 37 hours per week.
The PA role will report to the Executive Assistant (HEO Grade), in the Commercial Operations Outer Office team within Defence Digital Commercial and be involved in:
Assisting the EA(HEO) to:
Undertake diary management for DD Commercial 2* DD Commercial and 1* deputies
Manage diaries and scheduling meetings for 2* and 1*'s
Make arrangements for 2*/1*'s to access and work at all MOD sites (e.g. with HOE and desk bookings)
Liaise with outer office colleagues to ensure the smooth running of services
Hospitality Offers/Receipts
Maintain hospitality database
Provide support to quarterly StratCom audits including storing and maintaining relevant documentation
Business Administration
Provide assistance with room booking, filing and storage of documents where required
Provide support to Commercial Operations activities as required
In times of absence, the post holder will be required to undertake some of the duties of the EA
This job role is suitable for hybrid working, which is where an employee works part of the week in their Defence Digital office and part of the week from home. This is a voluntary, non-contractual arrangement and your office will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business need, but personal circumstances and other relevant circumstances will also be taken into account. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.
There may be opportunities for part-time candidates if a job share partnership can be established, subject to full time hours being achievable for the role in question.
To be successful in this role you will:
We'll assess you against these behaviours during the selection process:
Benefits
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please note: Expenses incurred for travel to interviews will not be reimbursed.
Posts based in London will attract the relevant London weighting
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.
Things you need to know
We'll assess you against these behaviours during the Application and Interview process:
Civil Service Success Profiles - Behaviours (Level 2):
Interviews will be held week commencing 3 July 2023.
This vacancy is part of the A Great Place to Work for Veterans initiative, Making-the-civil-service-a-great-place-to-work-for-veterans
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical.
The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points-based system. Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
This job is broadly open to the following groups:
Apply and further information
Job contact :
Recruitment team
